Photographer Guidelines

Guidelines for Accredited Photographers

Please Note: The organisers reserve the right to remove accreditation from photographers who do not adhere to these guidelines.

Dress Code

Lounge suits to be worn by all photographers wishing to take presentation photographs in the Andrews Bowen International Arena. On black tie evenings (Friday, Saturday and Sunday) please ensure that a dark suit is worn.

Locations

Accredited photographers are welcome to position themselves outside the perimeter of the Andrews Bowen International Arena at the designated 10m photography areas in each corner of the Arena and between the seating and the Arena Perimeter, as long as disabled visitors are not being obstructed. Due to the impact on sight lines, if photographers wish to stand to take photos, they must ensure they stand back against the seating tribune.

When taking photographs around the perimeter of the TopSpec Arena, photographers should be conscious of not impacting on the sight lines of the audience.

Flash photography is ONLY permitted during presentations and display acts. Under NO circumstances should flash be used during any competition.

Under NO circumstances are photographers permitted to utilise the Hospitality Areas unless authorised.

Photographers are NOT permitted into the stable area unless accompanied by a member of the Press Office.

Presentations

For all presentations, photographers should utilise the gates in the South East corner only, along the perimeter of the Andrews Bowen International Arena. After presentations photographers should return via these gates.

During the presentations and lap of honour, photographers are NOT permitted to stand in the centre of the Arenas.

There is NO Photographer access into the Andrews Bowen International Arena except when instructed by stewards during presentations and the Puissance class.

– The only exception to this rule is during showing classes when Grandstand Media Ltd’s Official Photographers wearing purple armbands (E.S Photography and Grandstand Media Ltd’s Official Press Photographer) will be the ONLY photographers permitted to enter the arena during the initial “trot round” of the class.

– NO photographers should be in the arena during the remainder of the showing class including the individual show, line-ups, etc.

Outside the stated exceptions, photographers must remain within the ringside moats during all classes and displays unless otherwise instructed by the Grandstand Media Ltd’s Press Office ONLY.

There is NO Photographer access into the TopSpec Arena except when instructed by stewards during the initial “trot round” (at the stewards’ discretion) and presentations. The ONLY exception to this rule is Grandstand Media’s Official Photographers wearing purple armbands (E.S. Photography and Grandstand’s Official Press Photographer) who will be permitted to enter the arena during the final “line-up” of the class while judges are discussing the presentation.

No access is granted during any other sections of the classes. Outside of the stated exceptions, photographers must remain outside the arena during all classes unless otherwise instructed by the Grandstand Press Office ONLY.

As the Horse of the Year Show’s Official Photographers, E.S. Photography and Grandstand Media Ltd’s Official Press Photographer, will have priority during presentations in order to ensure the show organisers, Grandstand Media Ltd, receive the best possible presentation images for sponsors, press and promotional material. The Official Photographers will ensure they get their shot as quickly as possible and the rider/sponsor holds their pose for the remaining photographers.

A maximum of 10 photographers will be allowed access into the arenas during presentations in accordance with Health & Safety regulations, and to ensure there is no over-crowding and all photographers are able to get a good position to shoot from. A maximum of six photographers wearing red armbands, in addition to Grandstand’s Official Press Photographer, Grandstand Media Ltd’s Official Competitor Photographers – E.S. Photography x 2 and Grandstand Media Ltd’s Media Partner photographer will be allowed to access the arenas.

General

Grandstand Media Ltd’s Official Press Photographer is the photographers’ representative who will be in a position to assist with any queries and ensure that these guidelines are adhered to.

In signing and submitting this accreditation, photographers agree to supply the organisers of Horse of the Year Show with a variety of high quality images taken at the Show, by email or by CD-ROM, by 30th October 2016. These images may be used copyright free with no moral rights asserted for the future promotion of Grandstand events. Failure to comply with this request may result in future accreditation applications being denied.

Grandstand Media Ltd will only provide photographs to third parties for the promotion of past, present and future events it organises. All enquiries about image use for non-Grandstand Media Ltd events will be directed back to the photographer.

Purple or Red armbands supplied by Grandstand Media Ltd must be worn at all times by photographers. Photographers who fail to return their allocated armband to the HOYS Press Office will be charged £25.

Accredited press photographers are not permitted to sell their images to competitors or the public. Photographers will only be accredited to take photos for press or sponsors and not to sell to competitors or the public either at the show or through any websites post show. Failure to comply with this request may result in future accreditation applications being denied.

Celebrity Appearances/Signings

Photographers are able to take photographs in any area with access to the general public. However they must not infringe on the safety or experience of the show for the celebrity and the general public visiting the Show.

Photos should be taken at least two metres away from any celebrity.

A member of the Grandstand Media Ltd team will be present during any appearances and/or signings. After official press opportunities have taken place, press will kindly be asked to disperse.